Key Takeaways
Cloud MDM is Master Data Management (MDM) software that operates in the cloud and ensures consistency, accuracy, and governance of core business data—such as customers, products, and suppliers—across all systems.
Cloud MDM hosts all your data on cloud servers, providing accessibility and scalability. However, security must be the top priority when entrusting core business data to a third-party provider. This is especially critical for cloud-based MDM software, as it manages the most sensitive and important company data. Compliance and regulatory adherence are also key factors to evaluate. In fact, 61% of new MDM installations in 2024 were cloud-based.
Cloud vs On-Premise MDM
- On-Premise MDM deployment provides full control, is highly customizable, has higher upfront costs, and requires manual updates.
- Cloud MDM hosted online means more flexibility, scalability, as well as provider-managed updates and maintenance.
Popular Cloud MDM Tools
- AtroCore is an open-source-based platform combining MDM, PIM, and DAM. It is modular, customizable, and affordable, and SaaS Editions cost between €4,464 and €17,280 per year. Supports both cloud and on-prem deployments.
- Reltio is a cloud-native SaaS platform offering multi-domain MDM, AI-driven features, rapid implementation, seamless Microsoft integration, and flexible hosting options. Pricing for medium-scale use typically ranges from $20,000 to $50,000 annually, with custom quotes available for larger organizations.
- Profisee offers strong Microsoft ecosystem integration, automated governance, and supports both cloud and on-prem deployments. Pricing is confidential and based on record volumes.
- Semarchy xDM provides AI governance, handles MDM, RDM, and ADM, and supports cloud and hybrid deployments with a user-friendly interface. The annual cost is approximately $360 per user.
- TIBCO EBX is an enterprise reference data management platform with hierarchical modeling, scalable architecture, and ERP/CRM integration. Pricing is custom, often based on a per-user or per-server basis.
- Syndigo focuses on retail and brand data, combining MDM, PIM, and DAM with AI-driven product data and trading partner integration. Pricing is custom and depends on users and catalog size.
- Ataccama ONE delivers AI-driven data quality and governance with automated matching and remediation, scalable for large enterprises and available on cloud and on-prem. Pricing starts around $40,000 to $60,000 per year.
- Pimcore Cloud is an enterprise-grade managed service that unifies PIM, MDM, DAM, CDP, DXP, and Commerce, offering scalability, developer-friendly tools, transparent licensing, and 24/7 enterprise support.
What is Cloud Master Data Management and Why It’s on the Rise
Master Data Management (MDM) software is a system that helps organizations collect, store, and manage their key business data in one central place. It ensures that information about customers, products, suppliers, and employees is accurate, consistent, and up-to-date across all applications and departments. The software typically provides tools for data integration, validation, deduplication, and creating a single “golden record” so that every system in the organization works with the same trusted data.
Cloud MDM takes the same idea but moves it into a cloud environment. Instead of running on servers inside a company’s own data center, the MDM system is hosted and managed online by a cloud provider.
Cloud Master Data Management offers several advantages:
- Scales easily as data volumes grow
- Accessible from anywhere with an internet connection
- Automatic updates and security patches provided by the vendor
- Real-time synchronization, so changes in one system appear everywhere instantly
The recent study from 2024 suggests that 61% of new MDM installations are cloud deployments.
Cloud vs On-Premise MDM
On-Premise MDM is installed and run on a company's own servers. It gives full control over data and infrastructure and can be customized to meet specific business needs. However, it requires significant upfront investment in hardware and ongoing maintenance, and updates must be managed manually.
Cloud MDM, on the other hand, is hosted and managed by a cloud provider. It can be accessed from anywhere, scales easily as data grows, and the provider handles updates, security, and maintenance. Cloud MDM is often faster to deploy and simpler to integrate with other systems, making it a flexible option for modern organizations.
Important Considerations
When evaluating cloud-based Master Data Management (MDM) solutions, organizations must look beyond functionality and consider a range of critical factors that impact long-term success. Security, compliance, integration capabilities, and operational resilience are essential to ensure the chosen platform not only protects sensitive data but also supports scalable and efficient data governance across the enterprise.
Data Protection & Privacy
- Is data encrypted at rest and in transit?
- Where is the data physically stored? Does it comply with GDPR or other regional regulations?
- Are there role-based access controls (RBAC) and fine-grained permissions?
Authentication & Identity Management
- Does it support Single Sign-On (SSO) and Multi-Factor Authentication (MFA)?
- Can it integrate with identity providers (e.g., Azure AD, Okta)?
Audit & Monitoring
- Are audit logs available for data changes and access?
- Can you integrate with SIEM tools for real-time monitoring?
Data Backup & Disaster Recovery
- What is the RTO/RPO (Recovery Time/Point Objective)?
- Are backups encrypted and stored in geographically diverse locations?
Integration Capabilities
- Can it integrate with your existing ERP, CRM, e-commerce, and other systems (e.g., SAP S/4HANA, Oracle SCM)?
- Can it support APIs, webhooks, and middleware?
Scalability & Performance
- Can the solution handle your current and projected data volumes?
- Is performance consistent under load?
Customization & Extensibility
- Can you customize data models, workflows, and UI?
- Is there support for custom plugins or extensions?
Vendor Lock-in Risks
- Can you easily export your data?
- Does it use open standards or include open-source components?
Cost & Licensing
- Does it have a transparent pricing model (e.g., per record, per user, per integration)?
- Are there any hidden costs for storage, API calls, or support?
Support & SLA
- What are the support hours and available channels (chat, email, phone)?
- Is there a guaranteed uptime SLA?
Cloud Master Data Management Tools Overview
| Platform | Key Features | What Makes It Unique | Pricing |
|---|---|---|---|
| AtroCore | MDM + PIM + DAM; data profiling; supports complex structures | Covers multiple data needs; modular; good for ecommerce & retail; affordable | Partly open-source; SaaS Editions: €4,464 – €17,280/year |
| Reltio | Cloud-native; multi-domain MDM; AI-driven matching | Easy-to-use, low-code; fast deployment; Microsoft integration; flexible deployment | Subscription: $20,000 – $50,000/year; custom for large deployments |
| Profisee | Microsoft integration; automated governance; cloud & on-prem | Easy-to-use, low-code; scalable; good for Microsoft-centric environments | Confidential; based on record volumes |
| Semarchy xDM | AI governance; multi-domain; cloud & hybrid | Handles MDM, RDM, ADM; integrates with other systems; user-friendly | On request; approx. $360/user/year |
| TIBCO EBX | Reference data management; hierarchical modeling; strong governance | Multi-domain support; scalable; integrates with ERP/CRM; strong support | Custom; per-user or per-server licensing |
| Syndigo | Retail/brand focus; MDM + PIM + DAM; content syndication | AI for product data; trading partner integration; user-friendly | Custom; based on users and catalog size |
| Ataccama ONE | AI-driven data quality & governance; automated remediation | AI matching & mastering; integrates multiple sources; scalable; low-code | Starting around $40,000 – $60,000/year |
Popular Cloud Master Data Management Tools
The cloud MDM ecosystem is diverse and offers solutions for companies from all industries and sizes.
AtroCore MDM
Key Features
- Operates as a private cloud
- Combines MDM, PIM, DAM, BPM, and Data Integration functionality
- Data profiling and validation using rulesets, lookups, and dictionaries
- Supports complex (hierarchical) data structures
Pricing
The annual cost for SaaS Editions starts from 4,464 EUR and reaches about 17,280 EUR/year at most. You can get a quote for an individual project implementation.
What Makes AtroCore Unique
- Partly open-source software operating out of the cloud
- Covers diverse data needs beyond MDM
- Modular architecture and highly customizable
- Offers strong functionality for Product Information Management and system integrations
- One of the most affordable MDMs on the market
Pimcore Cloud (PaaS) Edition
Key Features
- Fully managed cloud deployment (PaaS) of Pimcore Enterprise Edition
- Includes PIM, MDM, DAM, DXP, Commerce, and CDP capabilities
- Scalable infrastructure with multi-cloud support (AWS, GCP, Azure), multi-region options, auto-scaling, performance monitoring & observability
- Developer-friendly workflow: supports CI/CD, Git-based processes, instant previews, and managed infrastructure operations
- Strong security, compliance, 24/7 operations & support, SLAs, encryption, etc.
Pricing
The Starter PaaS Edition of Pimcore is priced at US $39,900 per year, the Growth PaaS Edition costs US $57,900 per year, and the Performance PaaS Edition is available at US $79,900 per year.
What Makes Pimcore Unique (Cloud Edition)
- Enterprise-grade managed cloud service that reduces operational burden
- Unified system covering PIM, MDM, DAM, CDP, DXP, and Commerce
- Scalable and able to handle large data, multi-region, auto-scaling, and observability
- Pimcore is developer-friendly and supports Git, CI/CD, and preview environments
- Transparent licensing with full source code access, SLAs, 24/7 support, enterprise compliance
Reltio
Key Features
- Cloud-native SaaS with multi-domain MDM
- Real-time streaming architecture for instant updates
- AI/ML-driven matching, cleansing, and enrichment
Pricing
Subscription pricing with volumes and users considered. Starting plans around 20,000-50,000 USD annually for medium-scale implementations. Custom pricing is common.
What Makes Reltio Unique
- User-friendly, low-code interface for business users.
- Deployments are fast, often finished in under 90 days.
- It integrates well with Microsoft tools like Purview, Azure Data Factory, Power BI, and Teams.
- The platform offers strong governance features such as validation, versioning, and workflows.
- Users rate Reltio 4.6 stars on Gartner Peer Insights.
- It supports SaaS, on-premise, and hybrid deployment models.
Profisee
Key Features
- Deep Microsoft ecosystem integration (Azure, Power BI, SQL Server)
- Automated governance and compliance frameworks
- Cloud and on-premise deployment options
Pricing
Confidential, based on total record volumes.
What Makes Profisee Unique
- A user-friendly, low-code interface for business users.
- Deployments are fast and scalable, often under 90 days.
- It integrates with Microsoft tools like Purview, Azure Data Factory, Power BI, and Teams.
- Offers governance features like validation, versioning, and workflows.
- Users rate Profisee 4.5 stars on Gartner Peer Insights.
- Supports SaaS, on-premise, and hybrid deployment models.
Semarchy xDM
Key Features
- AI-driven governance and stewardship automation
- Multi-domain MDM with business-user friendly interfaces
- Flexible cloud and hybrid deployment
Pricing
On request, the annual cost ≈ 360 USD for 1 user
What Makes Semarchy xDM Unique
- Semarchy xDM manages MDM, RDM, and ADM in one platform.
- Offers integration with external systems via connectors and APIs.
- Scalable for both cloud and on-premises deployments.
- User-friendly interface for business users to manage data.
TIBCO EBX
Key Features
- Enterprise-grade reference data management
- Advanced modeling for hierarchical data structures
- Strong compliance and governance workflows
Pricing
Not public, licensing often on a per-user or per-server basis. Custom quotes with volume tiers.
What Makes TIBCO EBX Unique
- TIBCO EBX manages multiple domains like product, customer, supplier, and location data.
- Provides governance tools like workflows, version control, and data validation.
- Supports on-premise, cloud, and hybrid deployments.
- Scalable for large enterprises with complex data.
- Integrates with ERP and CRM systems.
- Strong user community and vendor support.
Syndigo
Key Features
- Focused on retail, brand, and ecommerce ecosystems
- Combines MDM, PIM, and DAM
- Automated product content syndication to multiple channels
Pricing
- Not publicly detailed; user and volume-based pricing models customized per client.
What Makes Syndigo Unique
- Syndigo uses AI to manage product data across PXM, PIM, and MDM.
- Integrates with trading partners for efficient content syndication.
- User-friendly interface for data stewards to review and edit data.
- Provides governance tools like data lineage and workflow management.
- Known for strong customer satisfaction and support.
Ataccama ONE
Key Features
- Comprehensive AI-driven data quality and governance
- Automated classification, profiling, and remediation
- Cloud and on-premise options
Pricing
- Starting around 40,000-60,000 USD annually.
What Makes Ataccama ONE Unique
- Ataccama ONE uses AI to automate data matching and mastering.
- It integrates with various data sources for a unified data ecosystem.
- Provides governance tools like data lineage, quality monitoring, and compliance.
- Scalable architecture handles large volumes of enterprise data.
- User-friendly interface with low-code options for business users.
- Users rate Ataccama ONE 4.6 stars on Gartner Peer Insights.